When is the conference?

Tuesday, March 31 and Wednesday, April 1, 2020


How do I register?

Registration opens November 1, 2019 on our conference website.


Do you offer group registrations?

The conference does not offer a group registration rate. The only discounted rate offered is the early-registration rate of $140 and the student rate of $80, if registered and paid before midnight on February 1, 2020.  Students must present school ID at registration.


Do you have customer service?

Of course! Our friendly and knowledgeable staff is available to answer your questions. Email conference questions.


Can I register on-site?

Yes. You will have to pay the on-site registration fee of $180.


How do I pay?

You can pay via credit card or check. You can pay via credit card when you register, or you can indicate that you will pay via check.  Make checks payable to Champion for Children or C4C.  W-9 is available upon request.

Checks need to be mailed to

C4C

P.O. Box 6661

Abilene, TX  79608


Can I submit a purchase order?

Yes. A purchase order is a promise of payment. While you may attend the conference with only a purchase order on file, it will not change the balance due for any registrant. Participants using a purchase order will be billed for full conference fees either upon receipt of the PO or immediately following the conference. Payment must be made within 30 days of the last day of the conference. Those with a balance due after the deadline will be subject to a monthly billing fee of $10.00. Any individual who attends the conference by using a purchase order is liable for all fees and will be personally invoiced if appropriate billing information is not provided during registration, or if payment is not received within 30 days of the last day of the Conference.


 

If I need to cancel my registration, will I get a refund?

If you need to cancel your conference registration, you may do so at any time. Canceling your registration before midnight (CST)* on March 1, 2020 will guarantee you a refund, less a $25 administrative fee. As of midnight (CST) on March 16th, if you are registered for the conference, we incur expenses on your behalf, and full payment is expected. You are required to pay IN FULL if you are registered as of midnight (CST) on March 16th, whether or not you attend. If you are registered as of midnight (CST) on March 16th and have not paid, you will be billed for the full conference payment of $180.  If you have paid your registration as of midnight (CST) on March 16th and do not attend, NO REFUND will be given.

Refunds will not be paid out until after the conference.

*Central Standard Time


How do I cancel my registration?

Should you need to cancel your registration for the conference, you may do so by sending an email to the conference team with your name and confirmation number.

Don't forget to cancel your hotel and travel reservations as well to avoid penalties from these sources.


How do I substitute someone in my place?

Please contact the conference team to substitute someone in your place. You can substitute someone free of charge to avoid incurring the $25 cancellation fee or not getting a refund.


Can I register for individual workshops?

There is no advance selection for specific workshops. Every attendee has the same opportunity to attend sessions on a first-come, first-served basis. Once that session reaches capacity, attendees may choose another session during the time frame.


What is included in the cost of my registration?  What about meals?

The registration fee covers your entrance to all workshops, awards luncheon on April 1st, and networking social. Additionally, CEU fees, and handouts (if provided by presenters) are included in the cost of registration.

Dinner each day, lunch on Tuesday, guest tickets for social, hotel and travel fees are NOT included in the cost of registration.


Are vegetarian/gluten free food options available?

There will be limited vegetarian/gluten free options during breaks. Please bring snacks if you have specific dietary needs.


What’s the dress code?

The dress code is business casual. Please dress appropriately, and keep in mind that the host hotel is often very cold. You will want to bring clothes to keep warm despite the weather outside!


How do I access handouts?

Handouts (if provided by presenters) will be made available through the website.


Will there be transportation for the off-site hotels to the Abilene Convention Center?

The contract hotel can provide transportation from the hotel to the convention center.  You will need to contact the hotel staff to schedule transportation.  Do not book your hotel until you review the list.


Do I have to be scanned in for CEU sessions?

Yes. On the first day of conference you will be given a name badge with a bar code.  You must ensure that you are scanned into every class you attend, including lunch.  Law Enforcement must sign in with the TCOLE committee member.


How do I get my CEUs?

On the last day of the conference, you will be sent an email with a link to a survey. Once you take the survey, you will be sent another email with a link to your certificate. All attendees are responsible for turning in their own hours for the conference.


How many continuing education hours will I get?

TBD after we determine our schedule for 2020.  We will update this question before conference.


What can I do in Abilene?

Click here for information on activities and restaurants in Abilene!