When is the conference?
Wednesday March 23-24, 2023
How do I register?
Registration opens January 9, 2023 on our conference website. To receive the early bird registration rates you must register before March 3, 2023. Late registration will close at midnight on March 17, 2023. We will not have on-site registration.
Do you offer group registrations?
The conference does not offer a group registration rate.
Do you have customer service?
Of course! Our friendly and knowledgeable staff is available to answer your questions. Email conference questions.
Can I register on-site?
We are not going to have on-site registration this year. Check back for any changes in this policy.
How do I pay?
You can pay via credit card or check. When you register on-line there are payment options. W-9 is available upon request.
Make checks payable to Champion for Children or C4C.
Mail checks to C4C by March 17, 2023. Payment after March 17, 2023, will be charged a $5 late fee.
C4C Conference
P.O. Box 6661
Abilene, TX 79608
Can I submit a purchase order?
Yes. A purchase order is a promise of payment. While you may attend the conference with only a purchase order on file, it will not change the balance due for any registrant. Participants using a purchase order will be billed for full conference fees either upon receipt of the PO or immediately following the conference. Payment must be made within 10 days of the last day of the conference. Payment due on April 1, 2023. Those with a balance due after the deadline will be subject to a monthly billing fee of $10.00. Any individual who attends the conference by using a purchase order is liable for all fees and will be personally invoiced if appropriate billing information is not provided during registration, or if payment is not received within 10 days of the last day of the Conference. Email purchase order to c4cabilenetx@gmail.com.
If I need to cancel my registration, will I get a refund?
You are required to pay IN FULL when you complete the registration form on our website, whether or not you attend. If you are registered for the conference, we incur expenses on your behalf, and full payment is expected. If you need to cancel your conference registration, you may do so at any time.
Canceling your registration before midnight (CST)* on March 3, 2023 will guarantee you a refund, less a $25 administrative fee. After midnight on March 3, 2023, no refunds will be provided.
If you are registered as of midnight (CST) on March 17th and have not paid, you will be billed for the full conference payment, plus a $5 dollar late payment fee. If you have paid your registration as of midnight (CST) on March 17th and do not attend, NO REFUND will be given.
COVID: To get a full refund, the attendee will need to supply a copy of a positive test result to confirm the attendee has COVID. If your agency decides that in-person training is not safe, the agency will need to provide a letter on company letterhead stating that they no longer want the attendee at the conference in person. Copies of COVID tests and agency letters can be sent to c4cabilenetx@gmail.com.
Refunds will not be paid out until after the conference.
*Central Standard Time
How do I cancel my registration?
Should you need to cancel your registration for the conference, you may do so by sending an email to the conference team with your name and confirmation number.
Don't forget to cancel your hotel and travel reservations as well to avoid penalties from these sources.
How do I substitute someone in my place?
Please contact the conference team to substitute someone in your place. You can substitute someone free of charge to avoid incurring the $25 cancellation fee or not getting a refund.
Payment schedules apply for the substitute attendee. Payment must be paid by March 17, 2023, if paid after that date $5 late fee is required. If you make payment arrangements with the substitute attendee that is between you and the substitute attendee. If the substitute attendee pays for their conference fees and you have already paid, your refund will not be paid out until after the conference.
Can I register for individual workshops?
There is no advance selection for specific workshops. Every attendee has the same opportunity to attend sessions on a first-come, first-served basis. Once that session reaches capacity, attendees may choose another session during the time frame.
What is included in the cost of my registration? What about meals?
The registration fee covers all workshops presented, social on March 23rd and the luncheon on March 24th.
Are vegetarian/gluten free food options available?
We will provide a menu on the website when we have completed our luncheon selection. If you have any food allergies, please notify the conference team.
What’s the dress code?
The dress code is business casual. Please dress appropriately, and keep in mind that the conference center is often very cold. You will want to bring clothes to keep warm despite the weather outside!
How do I access handouts?
No paper copies will be provided unless the presenter provides them.
Will there be transportation for the off-site hotels to the Abilene Convention Center?
The contract hotel can provide transportation from the hotel to the convention center. You will need to contact the hotel staff to schedule transportation. Do not book your hotel until you review the list. The hotel rate is higher than the state rate. If you want the state rate, call the hotel to make a reservation.
Do I have to be scanned in for CEU sessions?
We are trying something new this year. We will not have name tags, your conference bag will have a space for you to put your name. Everyone will sign a verification form when entering a class. You must ensure that you are signed into every class you attend. Law Enforcement must sign in with the TCOLE committee member.
How do I get my CEUs?
We are trying something new here too. When class is over, a volunteer will provide you a QR code to enter the survey. After completing the survey a class certificate will be emailed to you with in five business days after conference. At the end of the conference, please complete the overall conference survey so that we know how we can better serve you. All attendees are responsible for turning in their own hours for the conference.
How many continuing education hours will I get?
There is the possibility of earning 12 CEUs (TBD Ethics) if you attend all the classes.
What can I do in Abilene?
Click here for information on activities and restaurants in Abilene!